If you are an EU national and reside in the EU, or are a non-EU national residing in the EU, the data controller (as defined under EU data protection law) will be the Harris Williams’ relevant entity that you engage with. You may find the contact details of the data controller, including its representative, and of the relevant Data Protection Officer (“DPO”) under www.harriswilliams.de, https://www.harriswilliams.com/de/kontakt and email@example.com.
INFORMATION WE COLLECT
Harris Williams may ask for and collect from you personally identifiable information including name, gender, email address, telephone number, mailing address, other personal or preference information, details about your operating system, internet service provider, browser, IP address, the company name that the relevant IP address is affiliated with, the pages you visited on the Website, and websites you linked to and from. Harris Williams is entitled to process your personal data as necessary for the performance of the engagement with you, or in order to take steps at your request prior to entering into an engagement (legal basis: performance of contract). Apart from this, the information we collect upon your visit to our Website is collected based on our legitimate interest to provide the Website and our online services to you in the most efficient way (legal basis: legitimate interests).
Harris Williams is subject to certain regulatory requirements under various anti-money laundering laws in Europe and the United States which require us to verify the identity of clients and other parties. So the Firm may need to make certain inquiries and obtain certain information from you for that purpose. You confirm that all information you supply will be accurate and that we may disclose such information as we consider necessary to comply with any reporting or legal and regulatory requirements. Therefore, such processing of your personal data is lawful, as it is necessary for compliance with certain legal obligations to which Harris Williams may be subject (legal basis: compliance with a legal obligation).
USES OF COLLECTED INFORMATION
- The purposes for which we process and store your Personal Information are:
- To administer, monitor, understand Website performance and use, and to improve the user experience;
- To administer, monitor, understand e-Newsletter performance and use, and to improve the user experience;
- To enable us to aggregate user profiles;
- Where you have requested it or in accordance with privacy laws, to provide you (by email, phone and/or mail) with marketing, promotional, or other information that we think may be of interest to you;
- To execute events and other programs, which you have opted into, or not opted out of;
- To execute digital advertising campaigns which you have opted into, or not opted out of;
- As part of current or future legal or similar proceedings; and
- To enable us to comply with our legal and regulatory obligations.
Any promotional correspondence to you will provide you with the ability to opt-out of receiving future promotional material from us and you may contact us at any time to tell us that you do not want to receive marketing information from us by emailing us at the email address below.
Please note that Harris Williams will store and use your Personal Information only as long as it is necessary for the purposes stated above. If such purposes have been fulfilled or cannot be reached anymore, we will erase your personal data and delete any documents immediately, unless we need to retain the data due to legal obligations or for the establishment, exercise or defense of legal claims.
HOW WE COLLECT INFORMATION
Harris Williams may ask for and collect from you personally identifiable information. This processing and use of information as described above is lawful as far as it is necessary for the performance of the engagement with you, or in order to take steps at your request prior to entering into an engagement (legal basis: performance of contract).
The Firm is the data controller of information you provide to us in relation to events hosted or organized by HW which you attend or express an interest in attending (an “Event”). The following information provides details of the processing of your personal data which may be carried out to allow you to participate in an Event and to ensure your experience at the Event is as smooth and comfortable as possible (legal bases: legitimate interests and, where specified, consent).
Personal data collected
The personal data which may be processed in connection with an Event is usually the information which you provide to us through the registration process. The type of personal data collected will depend on the Event but will normally include your name, title, contact details (email, phone number and address), company name, fund size and certain other biographical information.
In relation to some Events, we arrange specific activities, such as sporting or social activities, and it may be necessary to provide certain information you provide to us to third parties who we engage to provide such activities.
If you provide us with information in relation to allergies and dietary requirements you will be asked for your consent to us providing that information to the relevant provider (such as a restaurant or hotel) so that this information can be taken into account in any food presented to you. If you do not consent, you will need to inform the relevant provider of any allergies and dietary requirements directly. You may withdraw your consent at any time, but this will not affect the sharing of data which has already happened by the time you withdraw consent.
If we arrange travel or accommodation on your behalf in connection with an Event, your name and the dates for which you wish to book accommodation will be provided to the relevant travel provider, hotel or other accommodation provider for the purposes of booking your travel or accommodation. If you provide us with your flight details, this information will may be provided to the relevant hotel or other accommodation provider in order to give them an indication of your expected arrival time. Your flight details may also be provided to your contacts at Harris Williams so they can know when you will be expected.
Certain information that you provide to us, such as your name, title, phone number, company name, fund size and certain other biographical information may be provided to other delegates at an Event for the purposes of networking (legal bases: performance of contract and/or legitimate interests and, where specified, consent). The sharing of this information may include the provision of information through an app provided for use by delegates. The provider of the app may commonly be located in the United States and your information will therefore be transferred to the United States for the purpose of inclusion in the app. We will ensure that the transfer is carried out in accordance with data protection legislation.
We will only retain the information you provide in connection with an Event for as long as it remains necessary for us to keep it for the purposes set out above. This does not affect our ongoing use of your personal data which has been collected or is collected in the future for other purposes.
Harris Williams may disclose your personal data to another entity (i) for purposes of outsourcing one or more of the functions described above; (ii) to confirm or update information provided by you; (iii) to inform you of events, information about our services, and other important information, or (iv) for other purposes disclosed at or before the time the information is collected. In cases where information is shared, we will seek assurances where practicable that the receiving party has implemented appropriate technical and organizational measures to ensure the security of your personal data. The legal basis for the transfer of your personal data under data protection legislation will be that it is necessary for the fulfillment of our engagement, or necessary for the purpose of our legitimate interest to provide you with our services and run our Events in the most efficient way. As a general matter, if you tell us you wish to attend an Event, your name and organization will be shared with the venue. We may also share your information when legally required to do so (legal basis: compliance with a legal obligation).
We may provide your personal data to our affiliates, including without limitation The PNC Financial Services Group, Inc. to the extent permitted by applicable law. For this purpose, we may transfer the information you provide outside your country to another country that does not have similar data protection legislation and may provide a lower level of protection for your information. We may share your Personal Information with vendors we have hired to provide services for us where it is necessary for the service. We may also release Personal Information about you if you direct us to do so, or if we are required or authorized by law, or if we reasonably believe that the disclosure is necessary in order to (a) fulfill a government request; (b) conform with the requirements of law or to comply with legal process served on us; or (c) protect or defend our legal rights or property or third party licensors of any material on the Website.
PROTECTING YOUR INFORMTION
Harris Williams attempts to protect against the loss, misuse and alteration of your Personal Information. Appropriate measures have been taken to safeguard your Personal Information to prevent unauthorized access, and to comply with applicable laws regarding the protection of such information. These measures may include physical, electronic or other procedural protections, such as passwords, firewalls, and encryption or authentication technology. While we do our best to protect your Personal Information, we cannot ensure or warrant the security of any information that you transmit to us. The information you provide to us is sent over an open network, such as the Internet or email, and may be accessed by anyone. We cannot guarantee the confidentiality of any communications or materials sent to us over such open networks. We therefore do not accept any liability for direct or indirect losses in relation to security of any data that you send to us over an open network.
UPDATING YOUR PERSONAL INFORMATION.
To ensure that you have as much control over your personally identifiable and other information as possible, you may update your information by contacting us as provided in the “Contacts” section below. We will use reasonable efforts to process any change you make; provided, however, that requests to delete information are subject to Harris Williams’ internal reporting and retention policies and all applicable legal obligations.
We are an international practice and your data might be passed on to our international offices, some of which are in countries outside the European Economic Area, including the United States. The Website is hosted on servers in the United States.
Upon entering the Firm’s website you have the opportunity to explicitly consent to our collecting and using your Personal Information in the manner described in this Policy.
The Website includes all web pages accessible by the public. Any reference to “you” in this Policy shall mean any user of the Website, including without limitation employees of Harris Williams.
Please note that this Policy does not apply to other organizations to which we link. We are not responsible for their privacy policies or practices of any other third party websites and you should make your own inquiries regarding them.
Children under 16 years old are not the target audience for the Website. To protect their privacy, we prohibit the solicitation of Personal Information from these children. If you are under the age of 16, please do not submit your email address or any other personal information to us through the Website.
YOUR RIGHTS AS A DATA SUBJECT If we process your Personal Information, you have the right to request a copy of the Personal Information that we hold about you, including a confirmation as to whether or not your personal data are being processed according to GDPR, or similar privacy regulations. If you discover any inaccuracy, please let us know so that we can make whatever corrections are appropriate. Moreover, you have the right to ask us to erase your personal data, if there are no legal reasons for us to retain it (such as freedom of expression, legal requirements, public interest or if required as evidence in legal disputes). When we delete data that we've shared with third parties, we will also contact those third parties and ensure that your data are erased there as well. Apart from this, you can assert your right to limit the processing of your personal data when (i) you contest the accuracy of your personal data, during the time necessary to verify the accuracy of such data; (ii) the processing of your personal data is unlawful but you oppose the erasure thereof and instead demand the limitation of processing; (iii) we no longer need your personal data but you still need such personal data for the establishment, exercise or defense of legal claims; or (iv) you have objected to processing pending the verification whether our legitimate grounds override those claimed by you.
You further have the right to receive personal data you have provided to us in a structured, commonly used and machine-readable format, and to transmit such data to another controller or other party without hindrance from Harris Williams. Whenever this is technically feasible, you may also request that your personal data be transmitted directly to another data controller or other party by Harris Williams.
If we process your personal data on the legal basis of your consent, you have the right to withdraw your consent at any time with future effect. Please note that a revocation of your consent does not affect the lawfulness of processing carried out prior to such revocation.
You have the right to object, on grounds relating to your particular situation, at any time to processing of your personal data which is based on legitimate interests, including profiling. In this case Harris Williams will no longer process the personal data unless we demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defense of legal claims.
You may also ask us at any time to remove your name from our marketing databases and if you do that we will comply as soon as practicable.
If, despite our efforts to protect the confidentiality of your personal data, you consider that your rights have not been respected, you have the right to file a complaint with the national data protection authority, or similar authority, in your country.
If you wish to request access to your personal information or wish to exercise one of your rights described above, please email or write to us at the email address or postal address set out below in the “Contact Us” section.
Should you feel that your privacy or security is being compromised, wish to make a request for access to any personal data we may hold about you or wish to exercise one of your rights as described further on the “Your Rights As A Data Subject” section above, or have any questions on this policy, please contact us at Harris Williams, 1001 Haxall Point, 9th Floor, Richmond, Virginia 23219 or email firstname.lastname@example.org.
Date of last update or revision: October 28, 2019